Terms & Conditions

Cymruncofio.org and walesremembers.org are Welsh Government websites managed by the People’s Collection Wales, henceforth referred to as ‘We’. The website has been developed by Rippleffect Studio Ltd who are a UK limited company. The Rippleffect Studio Ltd registered company number is 03871086, and their registered office address is 1 Canada Square, Canary Wharf, London, E14 5AP.

Cymruncofio.org and walesremembers.org are maintained for your personal use and viewing. Access and use by you of this site constitutes acceptance by you of these Terms and Conditions, which take effect from the date of first use.

If you use the website, you agree to the Terms.  Our Privacy Policy forms part of the Terms, so please read that too. These Terms, the Privacy Policy and any other document we refer to in these Terms make up the whole agreement between us. If you do not agree with our Terms or Privacy Policy, you must not use the website.

Personal data

Please read our Privacy Policy to find out how we protect your personal data: walesremembers.org/privacy-cookies

Intellectual property rights (including copyright) in our website

With the exception of images provided by the People’s Collection Wales through the Creative Archives Licence, all intellectual property rights, including copyright, in the website and in all material and features provided by us as part of the website, belongs to the Welsh Government. You are not allowed to copy, reproduce, redistribute, download or use the website or any part of it other than as permitted here. All other rights are reserved.

Further information on Image Permissions can be found here: walesremembers.org/image-permissions

Using the content on the website

You can use the content on the website for private, educational and non-commercial purposes only. If you want to use the website, or content and features on the website, for anything apart from your own personal use, you must contact us to get our permission first.

Links to external websites

Links within our website may lead to other sites. These are provided for convenience only. We do not sponsor, endorse or otherwise approve of any information or statements appearing in those sites, nor in sites referred to or linked to those sites.


While all the Welsh Government-generated material on the website is available in both Welsh and English, we cannot guarantee that material generated by external individuals or organisations will be available in both languages.

Virus protection

We make every effort to check and test material at all stages of production. It is always wise for you to run an anti-virus program on all material downloaded from the Internet. We cannot accept any responsibility for any loss, disruption or damage to your data or your computer system which may occur whilst using material derived from this website.


The cymruncofio.org and walesremembers.org websites, information, products and services (or third party information, products and services), are provided ‘as is’ without any representation or endorsement made and without warranty of any kind whether express or implied, including but not limited to the implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security and accuracy. We do not warrant that the functions contained in the material contained in this site will be uninterrupted or error free, that defects will be corrected, or that this site or the server that make it available are free of viruses or represent the full functionality, accuracy, reliability of the materials. In no event will we be liable for any loss or damage including, without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from use or loss of use of, data, or profits, arising out of or in connection with the use of this website.

These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales. Any dispute arising under these Terms and Conditions shall be subject to the exclusive jurisdiction of the courts of England and Wales.

Moderation and Takedown Policies

Websites and sites refer to www.walesremembers.org and www.cymruncofio.org.
These websites are managed by People’s Collection Wales on behalf of the Welsh Government.

Moderation Policy

Core principles and purpose of moderation.
Moderation is key to ensuring that Cymru’n Cofio Wales Remembers 1914-1918 contributors and users have a positive experience of the sites. All user generated content is moderated after it has been submitted and before it appears live on the sites. It should therefore be the aim of moderation to be as quick and unobtrusive as possible while ensuring that contributors are given support and advice when submitting their content.

Moderators should use the websites’ Community Rules as set out in the Terms of User and Privacy as their reference when moderating events. All contributors are required to agree to these when uploading content to the site. They agree that their item:

a) do not infringe the intellectual property rights of a third party;

(b) are not known to be untruthful or inaccurate;

(c) do not amount to an actionable breach of confidence or an infringement of the rights of privacy of any third party;

(d) are not obscene or defamatory of any person

(e) do not involve you in the impersonation of any person, collective or entity without their consent

(f)  do not falsely state or otherwise misrepresent your affiliation with any person, collective  or entity; or

(g) trivialize, sensationalize or demean either any person, subject or organisation associated with the Content

(h) do not violate any law or regulation of England and Wales or is otherwise inappropriate.

Moderators should therefore:

1. ensure that all content adheres to the sites’ terms and conditions

Key targets

1. to moderate quickly – within 24 hours on weekdays
2. be polite and clear with users
3. moderate bilingually
4. ensure that no inappropriate content is published on the site

Take down Policy

If the administrators [People’s Collection Wales] of the websites are notified of a potential breach of copyright, or other rights, or receive a complaint indicating a violation of publishers’ rules or other relevant concern, the item(s) in question shall be removed from the websites as quickly as possible pending further investigation.

If you are a rights holder and are concerned that you have found material on our websites, for which you have not given permission, or is not covered by a limitation or exception in UK law, please contact us through the ’Get in touch’ page stating the following:

1. Your contact details.
2. A description of the material.
3. The full website or page address where you found the material.
4. The nature of the complaint
5. A statement that you are the rights owner or are authorized to act for the rights owner. You may be asked to provide proof of this ownership that would stand up in a court of law

The ‘Notice and Takedown’ procedure is then invoked as follows:

1. People’s Collection Wales will acknowledge receipt of your complaint by email or letter and will make an initial assessment of the validity and plausibility of the complaint.

2. Access to the material will be removed from the websites pending an agreed solution.

3. People’s Collection Wales may contact third parties to inform them that the material is subject to a complaint and under what allegations.

4. People’s Collection Wales will liaise with the parties concerned with the aim of resolving the issue swiftly and amicably and to the satisfaction of all parties. This discussion may result in one the following outcomes:

(a) The material is restored on the websites unchanged.
(b) The material is replaced on the websites with changes.
(c) The material is permanently removed from the websites.

If the parties concerned are unable to agree a solution, People’s Collection Wales will decide whether the material is restored on the websites or remains unavailable until a time when a resolution has been reached.


We may revise these Terms at any time by updating this posting. You are advised to visit this page from time to time to review the then-current Terms because they are binding on you.

Contact Us

We hope that these Terms make sense. If you have any questions about these terms, please contact us using the “get in touch” button available at the foot of each page.